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First October 2017 Meeting Minutes


Due to scheduling conflicts the September 2017 meeting was moved to October 3, 2017

Minutes of the 10/03/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

10/03/2017

Location: Lucky China located at 4524 Chamblee Dunwoody Rd

Minutes by: Joey Spinelli on behalf of Secretary

Board Members Present: Jack Cobb, Cliff Lewandowski, Teresa Plank And Jim Walsh

Representing Management: Joseph Spinelli with HomeOwners Advanatage

A quorum being established, the meeting was called to order at 7:26 p.m.

*Approval of Meeting Minutes- the August 23, 2017 meeting minutes were reviewed and approved.
*The August, 2017 Financials were reviewed and discussed.
*The Management Report was reviewed and discussed.

*MOTION: Motion was made by Teresa and seconded by Cliff to approved $90/hour for Night Vision to repair the bollard lighting near the 300 building entrance from the courtyard, estimating 4 hours of labor to do the repair. Motion passed unanimously.

Meeting Adjourned at 8:36





October 2017 Meeting Minutes


Minutes of the 10/26/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

10/26/2017

Location: Oriental Pearl, 5399 New Peachtree Rd

Minutes by: Joey Spinelli on behalf of Secretary

Board Members Present: Jack Cobb, Cliff Lewandowski, Teresa Plank, Eleanor Anderson and Jim Walsh

Representing Management: Joey Spinelli with HomeOwners Advantage


A quorum being established, the meeting was called to order at 7:07pm.


• Approval of Meeting Minutes – Motion: Motion was made by Teresa and seconded by Jim to approve the October 3, 2017, meeting minutes. Motion passed unanimously.
• The September, 2017 Financials were reviewed and discussed.
• Management Action Item: Search for off-site venue to hold the 2017 Annual Meeting.
• The Management Report was reviewed and discussed.
o Management Action Item: Ask William (janitor) to bring out extra trash can for parking garage.
• Motion: Motion was made by Jim and seconded by Teresa to ratify the Board’s decision to send the 01/12/2017 letter to the City of Chamblee, expressing the Association’s intent to negotiate acceptable terms to relocate the dog run. Motion passed unanimously.
• Motion: Motion was made by Teresa and seconded by Jim to ratify the Board’s vote by email to approve the 2018 Operating Budget with a monthly dues increase from $241.98 to $250. Motion passed unanimously.
• Motion: Motion was made by Cliff and seconded by Jim to ratify the Board’s decision to conduct sprinkler inspections every 3 years. Motion passed unanimously.







August 23, 2017 Meeting Minutes


Minutes of the 08/23/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

08/23/2017

Location: Lucky China located at 4524 Chamblee Dunwoody Rd

Minutes by: Joey Spinelli on behalf of Secretary

Board Members Present: Eleanor Anderson, Jack Cobb, Cliff Lewandowski, Teresa Plank and Jim Walsh

Representing Management: Joseph Spinelli with HomeOwners Advantage


A quorum being established, the meeting was called to order at 7:20pm.


• Approval of Meeting Minutes – Motion: Motion was made by Teresa and seconded by Jim to approve the July 26th, 2017 meeting minutes. Motion passed unanimously.
• The July, 2017 Financials were reviewed and discussed.
• The Management Report was reviewed and discussed.
o Motion: Motion was made by Teresa and seconded by Jim to approve up to $900 to repair the protective bollard post next to the front gate call box. Motion passed unanimously.
o Management Action Item: For 1111 patio repair, ask vendor to do work on a Monday or Tuesday instead of trying for a Saturday as the work will be noisy for a weekend.
o Management Action Item: Board agreed to have the garage ceiling drop painted yellow to ensure visibility for drivers (in response to recent damages from vehicles exceeding the posted garage clearance height).
o Management Action Item: Confirm schedule with roofer to clean balconies affected by roof pressure washing.

• Executive Session
o The current leasing list and waiting lists were reviewed.
o Delinquent receivables and collection statuses were reviewed and discussed.


Meeting Adjourned at 8:40 pm.




July 26, 2017 Meeting Minutes


Minutes of the 07/26/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

07/26/2017

Location: Newk’s at 305 Brookhaven Ave.

Board Members Present: Eleanor Anderson, Jack Cobb, Cliff Lewandowski, Teresa Plank and Jim Walsh

Representing Management: Joseph Spinelli with HomeOwners Advantage

A quorum being established, the meeting was called to order at 7:15pm.

• Approval of Meeting Minutes – June 13th, 2017 meeting minutes were approved by the Board via email prior to today’s meeting.
• The May, 2017 and June, 2017 Financials were reviewed and discussed.
• Management Action Items:
o Reach out to Night Vision to obtain invoice for courtyard lighting. Process for payment.
o Send letter to Arrow Exterminators to terminate termite bond
o Confirm with Crabapple that the irrigation rain sensors are working
o Provide board with breakdown of May, 2017 legal expenses


Meeting Adjourned at 8:19 pm.





June 2017 Meeting Minutes


PM Lofts
HOA Board meeting
6/13/2017
Location Hopstix

Meeting called to order at 7:02
Jim, Eleanor, Jack, Teresa and Cliff in attendance.
Previous months minutes – Teresa motioned to approve, Cliff second
Cliff motioned to move our monthly meeting to later in the month to have more up to date financials, Teresa second
- Next monthly meeting on or about July 26th
April, 2017 financials were reviewed
- Crabapple expense for irrigation startup - is this included in our annual agreement and charged in error
- Insurance out for re-bid now that the lawsuit is settled
- Ask for water meter calibration rather than replacement (unless replacement required)
- Make sure Celeste sends letter to county about disputed water bills
- Only pay the amount of our last bill after we are in dispute
- Do not pay for sample stairwell cleaning. Ask the vendor to do the demo for free
- Get surveillance cameras labeled in system for easy access to data
Meeting adjourned 8:30

Action items
Teresa – call Arrow exterminators, time period covered by last bill
Cliff – call courtyard lighting guy for questions about placement that blinds pedestrians in courtyard
Jim – Check Crabapple agreement for irrigation startup
Joey – Get prepared to bid out insurance
Celeste, Cliff – water meter calibration
Joey – only pay amount of last water bill
Joey – negotiate a free demo of stairwell cleaning or find another vendor
Jim, Cliff – bring three bikes in storage to Good will
Joey – Label surveillance cameras
Cliff, Jim, Jack – visit Guardian Storage to look at roof
Jim, Teresa – schedule time to do move in checklist
Joey – make arrangements for July 26 meeting with financials that are only one month in arrears




May 2017 Meeting MInutes


Minutes of the 05/10/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

05/10/2017

Location: Bua Thai at 705 Town Blvd

Board Members Present: Eleanor Anderson, Jack Cobb, Cliff Lewandowski, Teresa Plank and Jim Walsh

Representing Management: Joseph Spinelli with HomeOwners Advantage

A quorum being established, the meeting was called to order at 7:11pm.

• Approval of Meeting Minutes – Board confirmed that the April 19, 2017 meeting minutes were approved by the Board via email prior to today’s meeting.
• Management Action Item: Research December 2016 payment for termite bond and provide update to board concerning current status of termite contract.
• Motion: Motion was made by Teresa and seconded by Cliff to move the Wells Fargo reserve bank account to Iberia Bank.
• Management Action Item: Research ‘life safety’ annual expenses for inspection and testing and determine what is required of the association by law.
• Line Item Financial Review: Joey to review expenses on each budget line in order to identify any areas the association can save on costs and present findings to the board.
Executive Items:
• The leasing and delinquency lists were reviewed.
• Management Action Item: Reach out to those owners that are currently 3 months or more in arrears to encourage payment and assist in any way possible to bring these accounts current.



Meeting Adjourned at 8:47 pm.




April 2017 Meeting Minutes


Minutes of the 04/19/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

04/19/2017

Location: Jo’s Grill at 2120 Johnson Ferry Road

Board Members Present: Eleanor Anderson, Jack Cobb, Cliff Lewandowski, Teresa Plank and Jim Walsh

Representing Management: Joseph Spinelli & Julie Keter with HomeOwners Advantage

A quorum being established, the meeting was called to order at 7:06pm.

• Approval of Meeting Minutes – Motion: Motion was made by Jim and seconded by Teresa to approve the March 8h, 2017, meeting minutes as presented. Motion passed unanimously.
• Board approved Celeste, paralegal at Moore & Reese, to assist with our DeKalb County water account disputes.
• Roof replacement was discussed in order to determine the budget and timeline needed for all three buildings. Management Action Item: Create spreadsheet listing roof repairs by building for past 2 years.
• Motion: Motion was made by Jim and seconded by Teresa to adopt the fine schedule as revised by the board at the March 8 meeting.
• The management report was reviewed and projects were split into categories of High, Medium, Low and Projects on Hold.

Executive Items:

• Management Action Item: For owners with fobs turned off due to delinquent account balances, also remove them from the call box.



Meeting Adjourned at 9:29 pm.





March 2017 Meeting Minutes


Minutes of the 03/08/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

03/08/2017

Location: Royal China, 3295 Chamblee Dunwoody Rd.

Board Members Present: Eleanor Anderson, Jack Cobb, Cliff Lewandowski, Teresa Plank and Jim Walsh

Representing Management: Joseph Spinelli, Property Manager

A quorum being established, the meeting was called to order at 7:26 pm.

• Approval of Meeting Minutes – Motion: Motion was made by Teresa and seconded by Jim to approve the February 8h, 2017, meeting minutes as presented. Motion passed unanimously.
• Management Action Item: Find out who opened the Union Bank Accounts, who is the signor, and why the president of HomeOwners Advantage needs to be named.
• Management Action Item: Verify what the $141.19 expense to David Burns at Greystone dated 1/31/2017 pertains to.
• Management Action Item: Provide the HomeOwners Advantage fee structure to the board.
• Management Action Item: Speak with Celeste at Moore & Reese to find out what she is able to do to help with our billing disputes with DeKalb Watershed.
• Building 300 Flood Lights Replacement: Confirm with Prismatic that the fixture they will install is the exact same brand and model as the demo fixture currently installed on the building before providing approval for them to move forward.
• Management Action Item: Call Ronald, the painter, and find out pricing to refinish the gas pipes on the west side of Building 300 only.

Executive Items:

• The leasing and delinquency lists were reviewed. Management Action Item: Get updates from owners that have been offered a leasing permit. Management Action Item: Audit delinquent owner accounts.



Meeting Adjourned at 9:22 pm.





February 2017 Meeting MInutes


Minutes of the 02/08/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

02/08/2017

Location: Unit# 1110:

Board Members Present: Eleanor Anderson, Jack Cobb, Cliff Lewandowski, Teresa Plank and Jim Walsh

Representing Management: Joseph Spinelli, Property Manager

A quorum being established, the meeting was called to order at7:27 pm by Board President Teresa Plank.

• Approval of Meeting Minutes – Motion: Motion was made by Jim and seconded by Teresa to approve the January 11th, 2017, meeting minutes as presented. Motion passed unanimously.
• Surveillance Signage: The board discussed quantity and locations for surveillance camera warning siganage. The consensus was to replace the Malone Drive entrance sign, add a sign at the Peachtree Road front entrance gate, and remove redundant signage from the front gate/callbox area.
• Management Action Item: Board confirmed bikes with flat tires should be removed from the bike rack and those residents notified.
• Motion: Motion was made by Teresa and seconded by Eleanor to approve the courtyard lighting proposal totaling $2,210 to add new lights to the courtyard.

Executive Items:

• The leasing and delinquency lists were reviewed. Management Action Item: Notify owners over $1,000 delinquent that their access devices will be deactivated unless they can bring their accounts current. Express the obligation of the Association to collect assessments, therefore they will be sent to the attorney for collections and incur legal charges if they are not able to bring their account current now.



Meeting Adjourned at 9:32 pm.





January 2017 Meeting Minutes


Minutes of the 01/11/2017 Monthly Meeting of the 2017 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

01/11/2017

Location: Unit# 1110:

Board Members Present: Eleanor Anderson, Jack Cobb, Cliff Lewandowski, Teresa Plank and Jim Walsh

Representing Management: Joseph Spinelli, Property Manager

Guest Attendee: Scott Cruce, unit 3408

A quorum being established, the 10/14/2016 meeting was called to order at 7:18 pm by Board President Teresa Plank.

• Approval of Meeting Minutes – Motion: Motion was made by Teresa and seconded by Jim to approve the December 14th, 2016, meeting minutes as presented. Motion passed unanimously.
• Management Action Item: Get status on water account disputes with Dekalb Watershed. Explore option to investigate metering with 3rd party.
• Management Action Item: Obtain quotes for comparison with $3,700 estimate from Energy Solution Pros to replace new fixures at BLDG 300 parking with the test demo fixture Slade has installed.
• Sumeet Shroff (unit 3314) previously volunteered for the Facebook page committee. We reached out to him during the meeting and he agreed to be the page administrator.
• Management Action Item: Website Committee: Contact the three volunteers providing info for them to get started.


Open Session Adjourned at 8:12 pm.





December 2016 Meeting Minutes


Minutes of the 12/14/2016 Monthly Meeting of the 2016 Board of Directors of the Peachtree-Malone Condominium Association, Inc.

12/14/2016

Location: Unit# 1110:

Board Members Present: Eleanor Anderson, Jack Cobb, Cliff Lewandowski, Teresa Plank and Jim Walsh

Representing Management: Joseph Spinelli, Property Manager

A quorum being established, the 12/14/2016 meeting was called to order at 7:18 pm by Board President Teresa Plank.

• Approval of Meeting Minutes – Motion: Motion was made by Teresa and seconded by Jack to approve the October 11th, 2016, meeting minutes as presented. Motion passed unanimously.
• Eleanor volunteered to be the Board’s surveillance system administrator.
• Motion: Motion was made by Teresa and seconded by Eleanor to accept the tree trimming proposal provided by Billy Tomlin totaling $1,600.00. Motion passed unanimously.
• Motion: Motion was made by Jack and seconded by Eleanor to change the move in fee to $300. Motion passed unanimously.


Meeting Adjourned at 9:10 pm.




October 2016 Meeting Minutes


Minutes of the 10/11/2016 Monthly Meeting of the 2016 Board of Directors of the Peachtree-Malone Condominium Association

10/11/2016

Location: Unit# 2110:

Board Members Present: Jack Murray, Teresa Plank, Jack Cobb and Tammi Scott

Representing Management: Joseph Spinelli, Property Manager

A quorum being established, the 10/11/2016 meeting was called to order at 7:02 pm by Board President Jack Murray.

• Approval of Meeting Minutes – Motion: Motion was made by Jack M. and seconded by Teresa to approve the September 13th, 2016, meeting minutes as presented. Tammi voted in favor and Jack C. abstained. Motion passed.
• Dog Park Land Appraisal – The board expressed that the land appraisal was delayed by CMA earlier in the year because they tried to do a residential appraisal. Then, it was delayed further by US Property Valuation who accepted the job, but would not respond for about 6 weeks only to then tell us that his appraisal would be vulnerable to dispute expressing that they would prefer not to do the appraisal. We then turned to DS Murphy to complete the appraisal.
• Motion: Motion was maid by Jack Cobb and seconded by Teresa Plank to enter into the 24 month lease agreement with New Equipment Leasing, Inc. for adding 6 new cameras as proposed by Verified Security and to pay the $996 downpayment along with the $150 processing fee out of the Fitness Repairs line item in the budget. Motion passed unanimously.


Meeting Adjourned at 8:01 pm.





September 2016 Meeting Minutes


Minutes of the 9/13/2016 Monthly Meeting of the 2016 Board of Directors of the Peachtree-Malone Condominium Association

9/13/2016

Location: Unit# 2110:

Board Members Present: Jack Murray, Teresa Plank, Jack Cobb, Tammi Scott and Patrick Baker

Representing Management: Joseph Spinelli, Property Manager

A quorum being established, the 9/13/2016 meeting was called to order at 7:04 pm by Board President Jack Murray.

• Approval of Meeting Minutes – Motion: Motion was made by Jack M. and seconded by Teresa to approve the August 9, 2016, meeting minutes as presented. Motion passed unanimously.
• Management Action Item: Board requests bank names and last 4 of account numbers on balance sheet; see if this request can be fulfilled.
• Management Action Item: Find out if expenses for invoices received but not yet paid can be reported in the monthly financial packets.
• Review of July 2016 Financials – Motion: Motion was made by Jack M. and seconded by Tammi to approve the July 2016 Financials as presented. Patrick and Teresa approved. Jack C. abstained. Motion passed.
• Motion: Motion was made by Jack M. and seconded by Jack C. to approve Sharon Washney’s proposal from DS Murphy to conduct the dog park land appraisal for a fee of $2,000. Motion passed unanimously.
• Management Action Item: Confirm if adding 8 flood lights on the back of Building 300 as well as replacing all flood lights on Buildings 100 and 200 would be an applicable reserve expense.
• Management Action Item: Ask if Energy Solution Pros will match Blueprint’s bid for adding 8 flood lights on the back of Building 300 if we give Energy Solution Pros that job AND approve their proposal to replace the Building 100 and 200 flood lights as well. Confirm warranties for both jobs.
• Management Action Item: Email Bond with Crabapple confirming the removal of the Crepe Myrtle blocking the security camera on the West side of Building 300 and to have him remove root shrubs popping up around the hollies that were previously trimmed down along the 100 Building patios in the courtyard.
• Management Action Item: Determine what Metro Waterproofing’s turn around is going to be for the proposal on the West and South wall leaks of Building 300 (need to know in order to move forward with the pump room leak proposal already received).
• Motion: Motion was made by Jack M. and seconded by Teresa to approve 400 bales of pine straw for the entire community (300 in courtyard, 100 in areas as needed and to be determined). Patrick and Tammi approved. Jack C. abstained. Motion passed.
• Motion: Motion was made by Jack M. and seconded by Teresa to approve Crabapple’s proposal for $329 to winterize the irrigation systems. Patrick and Tammi approved. Jack C. abstained. Motion passed.
• Motion: Motion was made by Jack M. and seconded by Teresa to approve Crabapple’s Fall Flowers proposal dated Sept 13, 2016, and also confirm what the $252 deer net is and ask for alternate option for the $501 tulips. Patrick and Tammi approved. Jack C. abstained. Motion Passed.



Meeting Adjourned at 8:53 pm.





August 2016 Meeting Minutes



Minutes of the 8/9/2016 Monthly Meeting of the 2016 Board of Directors of the Peachtree-Malone
Condominium Association

8/9/2016

Location: Unit# 2110:

Board Members Present: Jack Murray, Teresa Plank, Jack Cobb and Patrick Baker

Representing Management: Joseph Spinelli, Property Manager; Julie Ketner, VP of Operations

Guest: Mindy Waitsman, Attorney at Law

A quorum being established, the 8/9/2016 meeting was called to ord er at 7:05 pm by Board President
Jack M urray.

Approval of Meeting Minutes - Motion: Motion was made by Jack M. and seconded by Teresa to
approve the July 11, 2016, meeti ng minutes as presented . Motion passed unanimously .

Review of June 2016 Financials - Motion: Motion was made by Jack M. and seconded by Teresa to
approve the June 2016 Financials as presented. Motion passed unanimously.

Motion: Motion was made by Jack M. and seconded by Teresa to have a survey conducted of the two
easements granted to Chamblee by Peachtree-Malone . Jack C. and Patrick opposed. Motion did not
pass.

Motion: Motion was made by Jack C. and seconded by Teresa for a legal expense of up to $1,000 to
have Mindy Waitsman address past due tax amounts showing in DeKalb County'srecords. Motion passed
unanimously.

Management Action Item: Discuss with ThyssenKrupp the possibility of replacing the elevator
machine room door with a door that has a fan built-in for.ventilation .


Meeting Adjourned at 8:27 pm.




July 2016 Meeting Minutes




Minutes of the 7/11/2016 Monthly Meeting of the 2016 Board of Directors of the Peachtree-Malone
Condominium Association

7/11/ 2016 - Unit# 2110:
Board Members Present: Jack Murray, Teresa Plank, Patrick Baker, Jack Cobb and Tammi Scott

Representing Management: Joseph Spinelli, Property Manager

A quorum being established, the 7/11/2016 meeting was called to order at 7:05pm by Board President
Jack Murray.

Review of May 2016 Financials - Motion: Motion was made by Jack M. and seconded by Teresa to
approve the May 2016 Financials as presented . Motion passed unanimously.

Management Action Item: Write policy for approval by Board in regards to delinquent account
payment plans.

Management Action Item: Update DeKalb County records currently reflecting incorrect owner address
for the Peachtree-Malone land parcels.

Management Action Item: Address the past due balance reflected on the DeKalb Tax Commissioner
website for the Peachtree-Malone land parcels.

Management Action Item: Obtain proposal to add LED lights on the back of Buildi ng 300 to shine
on parking area at back of property.

Motion: Motion was made by Jack M. and seconded by Jack C. to waive all late fees in the month
of July while owners are setting up payments for the new management company. Motion passed
unanimously.

Motion: Motion was made by Jack M. and seconded by Jack C. to adjourn. Motion passed
unanimously.



Meeting Adjourned at 8:37 pm.




June Meeting Minutes


In lieu of the regular HOA Board Meeting, a community meeting was called for June 14, 2016 at the City of Chamblee Police Department in their upstairs training room at 6:00. The meeting was two-fold with the first hour devoted to a presentation by Officer Poythress who had recently been requested by the board to do a security assessment of the PM Lofts property in the aftermath of a few cars being broken into in the 300 building parking deck. Officer Poythress made several suggestions for increased security & awareness for the community/board to consider including a Neighborhood Watch Program.

The second portion of the meeting was dedicated to discussion about the City of Chamblee Rail Trail project. Board members present were: Teresa Plank, Jack Cobb, Tammi Scott & Patrick Baker. Tom Cross, who has been our stakeholder in the Rail Trail project was also present and provided the history to date on this endeavor. He also answered several questions from the residents who attended the meeting and reiterated that the board has not signed any agreements with the City of Chamblee, Parkside Partners or MARTA. The question of the legality of the easement is being researched further and legal counsel is involved.



May Meeting Minutes 2016


PML 16 May, 2016 Meeting Minutes
7:00 P.M. Unit 2110 Members present: Jack Murray, Patrick Baker, Jack Cobb, Teresa Plank &Tammi Scott
A presentation by HomeOwners Advantage Property Management Company was reviewed by the board. 4 members voted to switch from CMA to HomeOwners- 1 member abstained. HomeOwners Advantage to begin 30 day transition period. Communication to the community forthcoming.
Discussed repair of security light on 200 building and approved the repair and discussed rear pedestrian gate still waiting on Marcy to provide a 3rd bid.
Discussed community security and agreed to have Chamblee Police conduct a security assessment.
Reviewed financials and discussed recent necessary banking changes due to CDs maturing- moved to high yield savings as the best choice for secure continuous growth.
Current rental list was provided by Marcy previously but the wait list was not sent- Jack to request from her so the board can advise next owners to move up on the approved rental list.
Discussed recent City of Chamblee Rail Trail Stakeholders meeting that was held on May 10 and attended by Jack Murray, Teresa Plank, Tammi Scott, Jack Cobb & Tom Cross (our appointed PM Lofts Stakeholder representative). City of Chamblee to present to the community on May 31 at Civic Center and we will have a community meeting on June 14th in 1st floor lobby of 300 building. Also discussed David Martins invitation to the community to have a meeting.
Resident of the 300 building requested to meet with the board about a recent complaint and we discussed a plan for going forward.
Meeting adjourned.




April Meeting Minutes 2016


PML April 12 Meeting Minutes
7:00 P.M. Unit 1110 Members present: Patrick Baker, Jack Cobb, Jack Murray, Teresa Plank + Marcy Coleman, CMA Property Manager. Tammi Scott not present.
Call to order-
Teresa Plank stepped down from her position of President. Requested to be Member at Large and approved by unanimous vote. Vice President, Jack Murray became President by unanimous vote.
Discussed irrigation maintenance and confirm leak in front of 300 building had been repaired. Instructed Marcy to request 6 month extension of contract with Crabapple.
Discussed financials and accounting error correction Jack to address with President of CMA.
Discussed repairs of unit 3309- board at stalemate so deferred to next meeting for further discussion.
Discussed City of Chamblee Rail Trail status and voted to issue another communication to the residents even though there had been little progress.
Engineering schedule- Jack Cobb to take photos.
Tax returns completed Marcy to research signature issue.
Voted unanimously to send letter to seriously delinquent unit restricting access to common area.
Discussed late fees of delinquent units and will review further. Marcy to research.
Rear pedestrian gate needs improvement so that it latches more easily- Marcy to get bids.
Discussed bike rack in 300 basement- Marcy to communicate to residents.
Discussed appraisal for dog run- Marcy to get quotes.
Marcy reported that dumpster area was cleaned out to eliminate standing water.
Discussed audit and possible options/recommendations.
Meeting adjourned.




March Meeting Minutes 2016


PML March 3, 2016 Meeting Minutes
7:00 @ Unit 1110- Members present: Jack Murray, Jack Cobb, Patrick Baker, Tammi Scott, Teresa Plank & Property Manager Marcy Coleman

Call to order.
Reviewed financials. Requested Marcy to follow up on fees to have been collected at closing for unit in 200 building.
Unanimously agreed two temporary hardships with contingencies.
Discussed units on rental list to be moved to approved status.
Discussed AirBNB & Craigslist listings- Marcy to contact AirBNB
Discussed recent cement repairs on corner bottom unit of 300 and units of 200 building facing west. Repairs completed satisfactorily.
Approved to request engineering study of 300 drainage issues. One board member abstained.
Discussed landscaping, soliciting bids for new company & complaints of current company not completing contracted tasks. Current contract expires in June and 30 day notice required. Marcy to solicit bids. Unanimously voted to move forward with spring planting.
Approved $500 allowance for possible additional ground cover of dog run. One board member abstained.
Discussed most recent meetings with MARTA & other parties involved in the dog run/rail trail project.
Unanimously agreed to fine two units with repeated complaints.
February meeting minutes approved.
Requested Marcy to get bids for clogged drain under dumpster.
Meeting adjourned.




February 2016 Meeting Minutes


Attendees: Jack Murray, Jack Cobb, Patrick Baker, Tammi Scott, Teresa Plank & Marcy Coleman
Time 7:00 Location: Unit 1110

Call to Order
Discussed residents request to review financials & voted not to proceed.
Discussed quotes for patio repairs. Marcy to get additional quotes.
Discussed further drainage issues in and around the 300 building. Requested March get quotes.
Discussed landscaping issues and voted in favor of moving forward with hard pruning. Seeking bids from other landscaping companies for consideration.
Discussed dog run issues and voted in favor of repairing fence. Board will seek reimbursement from construction company.
Discussed rental hardship requests. No decision reached at this time.
Discussed further legal actions against unit with grossly overdue HOA fees. Water was shut off to the unit.
Discussed Chamblee Rail Trail updates and future meetings with the City of Chamblee and communication to the PM Lofts Community.
Discussed January financials. Reserve was met.
Discussed replacement of dog trash cans & parking post in rear of 300 building. Voted to move forward with purchase & replacements.
Discussed security light over west door of 300 building. Voted to move forward with replacement.
Meeting adjourned.




January 2016 Meeting Minutes


Meeting held on January 12 @ 7:00 Unit 1110
Board Members in Attendance: Jack Murray, Jack Cobb, Patrick Baker, Teresa Plank- later joined by Marcy Coleman, Property Manager

Call to Order
Discussed landscaping and options for the future.
Discussed issues with two patios needing repairs- requested Marcy get quotes for the board.
Discussed further drainage issues in the courtyard, the detention area northeast of building 300 & under 300 building.
Discussed rental list updates- Teresa to reconcile with Marcy and determine next units eligible to rent.
Discussed units in arrears and action to take.
Discussed December 2015 financials and confirmed reserves were met for the month.
Discussed electrical issues in 100 building.
Discussion of residents request to audit PML has been tabled to February meeting.

Meeting adjourned.




Peachtree Malone Annual Meeting Minutes


November 17, 2015 7:30
Tom Cross, outgoing president, addressed the homeowners providing an overview of the boards accomplishments for 2015.
1. Resurfacing/striping of asphalt areas of the community.
2. Repainting of all the balconies, railings & other ironworks in the community.
3. Addressed some of the drainage issues with more to follow in 2016.
4. Hired a new landscaping company.
5. New downspouts for the 200 building.
6. Sprinkler & fire alarm inspections & repairs.
The new property manager for CMA, Marcy Coleman, was introduced and she will be devoting 16 hours per week to Peachtree Malone Lofts. This service is an upgrade from our previous contract with CMA and the 2016 HOA dues were increased to $220.00 per month, largely to cover this added service. Over the past few years, the demands of the community have taken more and more of the boards time and under the previous contract, could not turn anything more over to CMA to manage. With the upgraded service, the community will have direct access to Marcy for faster response time and dedicated attention.
Tom also advised that, according to the Huie Reserve Study, there were no major maintenance projects anticipated for 2016. He also addressed recent vehicle break ins and the need for the community to be more diligent in protecting itself by locking vehicles, not leaving valuables visible, being more aware and reporting suspicious activity to Chamblee Police.
Quorum was met in order to vote for new board members. There were two open positions vacated by Tom Cross and Teresa Plank who had both served their two year term. Teresa Plank ran for office again and was re-elected. Jack Cobb was the second candidate elected. The newly formed board met at a later date and determined the following officers:
Teresa Plank- President
Jack Murray- Vice President
Tammi Scott- Treasurer
Jack Cobb- Secretary
Patrick Baker- Member at Large




October Meeting Minutes


PML Board Meeting
October 20, 2015 7:30 P.M. Unit 2110
Board Members Present: Jack Murray, Tammi Scott, Patrick Baker & Teresa Plank
Board Member not Present: Tom Cross
Call to order.
Interviewed two candidates for our CMA manager. Unanimous decision to hire Marcy Coleman with anticipated start date 11/9/2015. She will dedicate 16 hours per week to PM Lofts.
City of Chamblee/MARTA update- Tammi met with representatives of MARTA to discuss the Chamblee Rail Trail project. City of Chamblee is forming a steering committee and PM Lofts hopes to have a seat on this committee. Will continue to communicate & participate.
Discussed further drainage issues and Jack will address with landscapers for quotes.
Discussed fall planting and Jack will get a quote from landscapers.
Discussed getting new quotes for insurance. No decision as yet.
Discussed smoke alarm beeping in unit in 200 building. Pam to contact owner.
CD matured and will cash in- Tammi to action.
Approved 2016 budget.
Annual meeting to be held November 17, 2015
Meeting adjourned.




September Meeting Minutes


Board Meeting 9/8/15
7:30 P.M. Unit 2110
Board members present: Tammi Scott, Tom Cross & Jack Murray
Members not present: Teresa Plank & Patrick Baker
Call to order.
Unanimous consent approval of August meeting minutes.

Discussed fire suppression letters to be sent asking owners timeframe for repairs to me made. Request CMA to individualize letters for each unit that needs repairs including quotes but clarifying that other vendor options are available to them.

CMA needs to arrange the inspection day for units that were not available for previous fire safety system inspection.

Discussed CMA Management change proposal. Onsite manager will be formulating question for proposal.

Discussed Marta easement on the back of the property and possible changes that will be needed. City of Chamblee has hired a consultant and the board will reach out to get clarification on explanation of future plans. Tammis action.

Discussed HOA community document re-write. List of questions of the process will be asked of the attorney and reported back at the next meeting. Toms action.

HOA board elections to take place at general meeting in November 2015. Location and announcements to be planned at next meeting.

Follow up with law firm for further action available to us for foreclosure unit.

Discussed the financial plan for the future. Budgeting is on track for major projects without any need for special assessment. Discussed dues amount for next fiscal year.

Courtyard drainage project is tabled for now.

EV project is tabled for now.
Meeting adjourned.




August Meeting MInutes


PML August Meeting Minutes
Meeting held August 18, 2015 7:30 in Unit 2110
Board Members Present: Tom Cross, Tammi Scott, Jack Murray & Teresa Plank.
Not Present: Patrick Baker
Call to Order
July Meeting Minutes approved by unanimous consent.
Discussed damage to courtyard pedestrian gate by landscaping company who has accepted responsibilty. Requested quote from PTR Controlled Access and work to be scheduled ASAP.
Discussed visitor parking exception for public service vehicle. Approved by unanimous consent.
Discussed asphalt resurfacing project. Patching completed. Crack sealing to be completed as soon as weather permits. Resurfacing to be done over 2 days to make it more manageable for residents. Patrick agreed via email to be present the morning of August 27th & Tammi agreed to be present the morning of August 28th to assist with towing of vehicles if necessary. Pam Irwin to contact Brown & Brown advising to be on standby for our project. Teresa & Jack to coordinate communications to community.
Discussed further action to replace keypad on center door of 100 building. Teresa to order keypad & Jack to install.
Discussed unit wishing to pay to remove excessive bushes from patio area and agreed they could use a vendor of their choice.
Discussed iron painting project and reviewed bids. Vendor selected. Tom to coordinate.
Discussed communication with CMA regarding performance of duties & management of projects. Tom to follow up.
Discussed moving big bulletin board by mailboxes into the 100 building and purchasing smaller one for mailbox area. Teresa to address.
Added another board meeting date of September 8th @ 7:30 Unit 2110 to accommodate schedules & meet the boards goals prior to November election. September 15 meeting will be cancelled.
Meeting adjourned.




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